We’re Hiring: Executive Assistant

Confluence is a community-supported nonprofit with the mission to connect people to the history, living cultures, and ecology of the Columbia River system through Indigenous voices. We work through five public art landscapes, educational programs, and community gatherings in collaboration with Northwest Tribes and Native communities.

We seek a highly organized, proactive, and trusted Executive Assistant to support Confluence’s Executive Director and senior leadership team. This role ensures smooth daily operations, effective board and funder engagement, and the seamless execution of leadership priorities. The Executive Assistant will anticipate needs, manage complex schedules, coordinate meetings and travel, draft and edit correspondence, and track key action items to help leadership focus on advancing Confluence’s mission. The ideal candidate thrives in a fast-paced, collaborative, and values-driven environment, approaching their work with discretion, care, and a commitment to Confluence’s values of Relational Accountability, Heart-Centered Truth-Telling, Connection to Place & People, Creative Sovereignty, Survivance & Healing, Curiosity & Collaboration, and Reindigenizing Futures.

Job Title: Executive Assistant
Reports To: Executive Director

Location: Hybrid (Confluence has offices in Vancouver, WA, and Portland, OR); occasional evenings/weekends
Position Type: Full-time, Non-Exempt (40 hours/week)
Hourly Rate: $55,000–$60,000 annually DOE
Benefits: Health Insurance, 401(k) with 4% match, PTO, paid holidays, monthly technology stipend

Key Responsibilities

Executive Support

Provide high-level administrative support to the Executive Director and senior leadership team.
Manage complex calendars, schedule meetings, and coordinate travel arrangements.
Draft, proofread, and edit correspondence, reports, and presentations.
Track and follow up on action items, ensuring deadlines are met.
Anticipate leadership needs and proactively manage workflow to enable focus on strategic priorities.
Maintain confidentiality and exercise discretion in handling sensitive information.

Board & Funder Support

Coordinate scheduling, logistics, and materials for board meetings, retreats, and special events.
Prepare meeting agendas, minutes, and briefing materials.
Support communication and follow-up with board members, advisors, and funders.
Assist in donor acknowledgments, stewardship activities, and correspondence in partnership with development staff.

Operations & Communication

Serve as a central point of contact for staff, partners, and external stakeholders reaching the Executive Director.
Support cross-departmental project coordination, tracking, and organizational workflows.
Assist with preparation and coordination of reports, proposals, and presentations.
Support logistics for leadership gatherings, retreats, and special events.

Qualifications & Skills

Required

Strong organizational, time management, and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency with Google Workspace, Microsoft Office, and Zoom.
Experience managing calendars, coordinating meetings, and supporting executives.
Ability to handle confidential information with professionalism and discretion.
Commitment to equity, inclusion, and Native-led values.
Problem-solving mindset, adaptability, and ability to thrive in a collaborative, values-driven environment.
Deep understanding of and commitment to Native cultures, values, and lifeways, especially those of the Columbia River region.

Preferred

Familiarity with nonprofit operations, governance, and board support.
Experience supporting senior leadership in a mission-driven or creative organization.
Comfort working in fast-paced, collaborative, and creative environments.

How to Apply

Please send a cover letter, resume, and references to info@confluenceproject.org with the subject line: “Executive Assistant Application.”

Applications will be reviewed on a rolling basis until the position is filled. Priority consideration will be given to applications submitted by Friday, October 10, 2025.

Equal Opportunity Employer

Confluence is committed to diversity, equity, and inclusion. We encourage applications from candidates of all backgrounds, particularly those from underrepresented communities and Indigenous Peoples.